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CIN-Customer Master (Excise Data)
Fri, 15 Aug 2008 05:36:00 +0000Customer Master (Excise Data)
Definition
The part of the customer master record that contains information relating to Indian excise duty.
Use
In conjunction with other data, this data is used to calculate excise duty on various transactions.
To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes ® Master Data ® Excise Rate Maintenance, and then select the following options described below.
Structure
The excise part of the customer master contains the following information:
Customer Excise Details
On this screen, you enter your customers' tax registration numbers, which are used for various forms of correspondence and reports:
* Excise registration number (and the range, division, and collectorate in which this is located)
* Central sales tax (CST) number
* Local sales tax (LST) registration number
* Permanent account number (PAN)
In order for the system to be able to calculatewhich rate of excise duty to apply on sales to the customer, you must also assign it a customer excise duty status (for more information about how this works, see Determination of Excise Duty Rates).
Excise Indicator for Plant and Customer
On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates).noreply@blogger.com (Technology)CIN-Plant Master (Excise Data)
Fri, 15 Aug 2008 05:31:00 +0000Plant Master (Excise Data)
Definition
The part of the plant master record that contains information relating to Indian excise duty.
Use
In conjunction with other data, this data is used to calculate excise duty on various transactions.
To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes ® Master Data ® Excise Rate Maintenance, and then select the following options described below.
Structure
The excise part of the plant master is divided into the following screens:
Excise Indicator for Plant
On this screen, you enter your plants' tax registration numbers, which are used for various forms of correspondence and reports:
* Central sales tax (CST) number
* Local sales tax (LST) registration number
* Permanent account number (PAN)
In order for the system to be able to calculate which rate of excise duty to apply on purchases for this plant, you must also assign it a plant excise duty status (for more information about how this works, see Determination of Excise Duty Rates).
Excise Indicator for Plant and Vendor
On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates).
Excise Indicator for Plant and Customer
On this screen, you define the final excise duty indicator (for more information about how this works, see Determination of Excise Duty Rates).noreply@blogger.com (Technology)CIN-Sales from Factories
Fri, 15 Aug 2008 05:17:00 +0000Sales from Factories
Purpose
This process describes how the SAP System handles the sales process, allowing for the creation of excise invoices, which you have to send with each delivery that is subject to excise duty. There are two scenarios, depending on whether you want to send the commercial invoice along with the delivery or at a later date.
Prerequisites
In order for the system to be able to copy the information from document to document, you must have set up the copying control procedures in Customizing for Sales and Distribution (SD). This differs according to when you want to send the commercial invoice:
* Along with the delivery
In this case, the document flow would be OR (standard sales order type) – LF (standard delivery type) – F2 (invoice).
* At a later date
The document flow would be OR – JF (delivery type, a copy of LF) – JEX (pro forma billing document type, a copy of document type F8) – F2.
In addition, you must also have maintained the settings in the Country Version India (CIN) Implementation Guide (IMG), by choosing Global Settings ® Assign Excise Invoice Billing Type to Delivery Type.
A sample pricing procedure, JFACT, is provided for this sales procedure.
Process Flow
1. The sales clerk creates a sales order, following the standard procedure.
There are special procedures for:
o Customers in possession of exemption forms
o Exports
2. The shipping clerk creates a delivery, again, following the standard procedure.
On the initial screen, you set the appropriate delivery type (see above).
3. In the warehouse, the storeperson issues the goods.
The system only allows users to create a pro forma excise invoice if the delivery is complete, so as to prevent them from creating multiple pro forma excise invoices.
4. What you do at this stage depends on whether you want to send the commercial invoice along with the delivery or whether you want to invoice the customer later.
o If the invoice is to be shipped with delivery, the shipping clerk:
1. Creates an invoice, following the standard procedure.
2. Creates an excise invoice from the invoice
o If the invoice is to be sent on at a later date, the shipping clerk:
1. Creates the pro forma excise invoice
The pro forma excise invoice is only required for technical purposes and is not sent to the customer. The system does not make any accounting postings at this stage.
2. Creates an excise invoice from the pro forma excise invoice
In both these cases, the system creates an accounting document to post the excise duty to a clearing account.
Instead of creating excise invoices manually, you can also have the system create them automatically. Alternatively, you can create them in batches.
5. You ship the goods.
6. When the time comes to invoice the customer, you create the invoice, following the standard procedure.
Irrespective of the number of excise invoices that you have issued, you can combine the delivery items in a single invoice (if the standard requirements are met).noreply@blogger.com (Technology)CIN-Automatic Creation of Excise Invoices
Fri, 15 Aug 2008 05:15:00 +0000Automatic Creation of Excise Invoices
Use
The SAP System can automatically create an outgoing excise invoice for you immediately you post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to excise invoices for sales from factories only.
Prerequisites
To activate this function, in the Country Version India (CIN) Implementation Guide (IMG), make the following settings:
* Under Global Settings ® Excise Groups, select Create EI.
This activates the automatic creation function.
* Under Sales and Distribution ® Utilization Determination.
Here, you specify which CENVAT accounts the system is to post the different types of excise duty to.
* Under Sales and Distribution ® Excise Group–Series Group Determination.
Here, you specify which excise group and series group the excise invoices are to be created for.
Features
When you post an invoice, the system creates an excise invoice. All the information that it needs to create the excise invoice is provided either by the invoice or by the Customizing settings that you have made in Sales and Distribution. It also determines the excise invoice type automatically by means of a user exit.noreply@blogger.com (Technology)CIN-Exemption Forms
Fri, 15 Aug 2008 05:14:00 +0000Exemption Forms
Use
Some customers may be liable to excise duty at reduced rates or exempt from it altogether (for example, customers abroad). Such businesses must provide you with a copy of their exemption forms in order to claim their exemption.
Activities
If you make a sale to a customer that is in possession of an exemption form, you have to record the form number in the sales order. The system then automatically applies the appropriate rate of excise duty.
When you create the sales order, enter the form, using the customer tax classification fields. Based on the customer tax classification status, you can use different excise rates for a sale transaction.
If the form has not been submitted by the time you create the pro forma excise invoice, the excise value will be recalculated at the normal rate.noreply@blogger.com (Technology)CIN-Export-Oriented Units
Fri, 15 Aug 2008 05:14:00 +0000Export-Oriented Units
Use
Any sales that you make to export-oriented units (EOUs) require special treatment by the SAP System.
Prerequisites
You have maintained a zero-rate excise duty indicator for customers that qualify as 100% EOUs.
Activities
When you come to create the excise invoice, the excise value is zero in the pro forma excise invoice document. No excise duty is debited to the CENVAT account, and so no accounting entries are generated. However, the sale is marked as a deemed export, and the system generates an outgoing excise invoice.
Even though the excise duty is zero, when you print the excise invoice, the system calculates the duty for the purposes of printing.noreply@blogger.com (Technology)CIN-Exports
Fri, 15 Aug 2008 05:11:00 +0000Exports
Use
Some exports require special treatment by the SAP System with respect to excise duty: Exports under bond are not subject to excise duty and thus have to be handled accordingly. Exports not under bond, however, are handled like any other goods issue.
Features
The SAP System handles export sales as it does all other sales from factories, with one or two exceptions as described below.
Automatic Recognition of Exports
If you post a sales order, the system assumes it is an export in any of the following cases:
* The document is not in Indian rupees
* The ship-to party is from abroad
* The sold-to party is from abroad
If so, the system automatically applies a pricing procedure for exports (in the standard system, JEXPOR).
Excise Invoice Type
When you come to create an excise invoice for an export sale, you specify more precisely what sort of export it is (see Excise Invoice Type ). In addition, at this stage you can also change domestic sales to deemed export sales.noreply@blogger.com (Technology)CIN-Creation of Excise Invoices in Batches
Fri, 15 Aug 2008 05:09:00 +0000Creation of Excise Invoices in Batches
Use
You use this report to create excise invoices for batches of invoices and batches of pro forma excise invoices, instead of creating each one individually (see Sales from Factories). The excise invoices are then created in the background.
Features
To access the report, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Batch Utilization.
Selection
On the selection screen, specify which billing documents (invoices or pro forma excise invoices) you want to create excise invoices for.
Output
A list of commercial invoices and pro forma excise invoices appears, which you process as follows:
1. If you want to see how much credit is available on your CENVAT accounts – and if there is enough to cover the excise duty that you will incur when you create the excise invoices – choose Account balances.
A dialog box appears with the following information:
o The amounts under Balances are the amounts available on the CENVAT accounts.
o The amounts under Utilization are the total amounts of the excise duties to be levied.
o If the CENVAT accounts do not contain enough credits to cover the excise duties, the amount short is shown under Deficit.
2. When you know which documents you want to process, select them and choose Batch utilization.noreply@blogger.com (Technology)CIN-Printout of Excise Invoices
Fri, 15 Aug 2008 05:08:00 +0000Printout of Excise Invoices
Use
You use this report to print outgoing excise invoices.
Prerequisites
You have:
* Customized the output for billing documents
You can do so in Customizing for Sales and Distribution (SD), by choosing Basic Functions ® Output Control ® Output Determination ® Output Determination Using Condition Technique ® Maintain Output Determination for Billing Documents.
You can use output type J1I0 and the SAPscript form J_1I_EXC_INVOICE. The driving program is J_1IEXCP. The output determination has been set up for the billing document that is used as the excise invoice reference.
* Maintained condition records for the output
You can do this in Logistics ® Sales and Distribution ® Master Data ® Output ® Billing Document ® Create. This ensures that output gets copied to all the excise reference documents.
Features
To access this function, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Print.
Selection
On the selection screen, enter the numbers of the excise invoices. If any of these are reprints, select Incl. printed excise inv.
Output
From the list of excise invoices, you have the following options:
* To display an excise invoice, select it and choose .
* To print an excise invoice, select it and choose .noreply@blogger.com (Technology)CIN-Creating Excise Invoices
Fri, 15 Aug 2008 05:06:00 +0000Creating Excise Invoices
Use
This is the standard procedure that you follow to create an outgoing excise invoice. You create the excise invoice from a reference document: either an invoice, a pro forma excise invoice, or a billing document.
Prerequisites
You have:
* Customized the rounding-off indicator for sales transactions
* Specified which exchange rate type to use for export invoices
You make both of these settings in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings ® Company Settings.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Outgoing Excise Invoice Create/Change/Display ® …
o If you want to create the excise invoice with reference to a pro forma excise invoice or commercial invoice, choose Excise Invoice ® Create.
o If you want to create the excise invoice with reference to a delivery note, choose Exc. inv. for delivery ® Create.
2. Enter the number of the reference document.
If you do not know the document number, you can search for it by choosing Due list.
3. Choose .
The excise invoice screen appears. The header data is displayed at the top; the line items, which the system has copied from the reference document, are displayed at the bottom.
4. Enter header data as required.
5. To check if the utilization is done properly and the document is ready for posting, choose .
6. To enter texts for the excise invoice, choose .
The text IDs for the outgoing excise invoice are created using the Country Version India (CIN) Implementation Guide (IMG).
7. To display the balances of the CENVAT accounts, choose Balances.
8. To display the utilization details, choose .
9. Save the excise invoice.noreply@blogger.com (Technology)CIN-Excise Duty Utilization
Fri, 15 Aug 2008 05:06:00 +0000Excise Duty Utilization
Use
When you create an excise invoice, the system allows you to display the information about the excise duty, including which CENVAT accounts the excise will be debited to. To access this function, choose.
If a company defaults in the fortnightly payment of CENVAT, the excise collectorate can enforce an immediate payment of excise. Alternatively, you may have excess CENVAT credit and want to pay the duty immediately and not wait for a fortnight. This is also the case for some export removals where you claim the refund from DGFTA, in which case you need to pay the duty immediately.
Prerequisites
To enable immediate utilization of CENVAT, you can do so in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings ® Series Groups.
Features
The information is shown in two group boxes:
* Excise details
This shows you the excise invoice type, which you can change if necessary by choosing . It also shows you how much excise duty will be charged on the sale.
* Balance utilization
This shows you which CENVAT accounts the excise duty will be debited to.
The system automatically proposes which CENVAT accounts it is to debit the excise duty to. It first takes the RG 23 accounts, and if there is not enough credit to cover it, it debits the remainder to the personal ledger account (PLA). The cess component of excise can only be taken from the PLA.
If immediate utilization is active for a series group, you can change the default utilization proposal. You can decide from which register to pay the amount. When you save the invoice, the system generates Part II entries in the appropriate registers. These excise invoices are not listed further during fortnightly payment of CENVAT.
If immediate utilization is off for the series group, the system proposes the excise duty values directly in the RG 23A fields, but the postings are made to intermediate accounts for excise duty. The system does not create any Part II entries. Entries are posted into a dispatch register. When you then run the fortnightly payment program, the system picks up these invoices and allows payment of CENVAT.
For information about debiting the excise duty to a different company, see Intercompany Excise Duty Utilizationnoreply@blogger.com (Technology)CIN-Excise Invoice Type
Fri, 15 Aug 2008 05:05:00 +0000Excise Invoice Type
Use
The excise invoice type denotes whether the excise invoice is for domestic use or for exports (exports under bond, exports not under bond, and deemed exports). It affects the amount of excise duty calculated, for example.
Activities
When you come to create an excise invoice for an export sale, if you need to change the excise invoice type, follow this procedure:
1. Set the excise invoice type to Deemed, Bond, or No bond.
2. Choose Calculate tax.
The system recalculates the excise duty according to the excise invoice type (see below). To do so, it translates the assessable value into the local currency as at the excise invoice date. What happens next depends on the excise invoice type:
o Deemed exports
The excise to be paid will be zero. This information will be used when the Part II registers are downloaded.
When the system creates the excise invoice, it numbers it as a domestic excise invoice.
o Exports under bond
The system sets the excise duty to zero and generates an outgoing excise invoice. It does not generate any entries for the Part II register.
The excise invoice is created with an export excise invoice number.
o Exports not under bond
The system applies the tax code defined in the CIN Implementation Guide (IMG) and calculates the excise duty as normal.
Again, the excise invoice is created with an export excise invoice number.noreply@blogger.com (Technology)CIN-Excise on Intercompany Billing Documents
Fri, 15 Aug 2008 05:04:00 +0000Excise on Intercompany Billing Documents
Use
The SAP System allows you to create an excise invoice for intercompany billing documents.
For example, assume one company code places a sales order, and the goods are delivered to another. The first company has to create an excise invoice, in this scenario, with reference to the intercompany billing document.noreply@blogger.com (Technology)CIN-Canceling Excise Invoices
Fri, 15 Aug 2008 05:03:00 +0000Canceling Excise Invoices
Use
You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Excise JV ® Create ® Cancel exc. inv. or Indirect Taxes ® Sales and Outbound Movements ® Excise Invoice Create/Change/Display ® Cancel.
2. Enter the number, year, and series group of the excise invoice that you want to cancel.
A dialog box appears.
3. Choose Yes.
4. Save the adjustment posting.noreply@blogger.com (Technology)CIN-Sales from Depots 1
Fri, 15 Aug 2008 05:03:00 +0000Sales from Depots
Purpose
You may sell finished goods directly from the place of manufacture, as described under Sales from Factories, or you may first ship them to a separate location for storage (a depot), from where you will sell them. The second procedure is described here.
Sales from depots are handled differently from sales from factories because of excise law: Excise duty is payable when you send the goods from the factory to the depot, but it is not levied again when you sell the goods.
Sometimes when you make a final sale of goods from a depot, price escalations could have happened with retrospective effect. In such scenarios you need to pay the extra excise duty at the factory using an A Certificate. You need to register the A certificate details in the RG 23D register and the excise recovered from the customer.noreply@blogger.com (Technology)CIN-Sales from Depots 2
Fri, 15 Aug 2008 05:02:00 +0000Prerequisites
You have customized:
* Stock transport processing, in Customizing for Materials Management (MM), by choosing Purchasing ® Purchase Order ® Set Up Stock Transport Order
* The copying control for copying stock transport order NL to excise invoice JEX
You make this setting in the Country Version India (CIN) Implementation Guide (IMG), by choosing Sales and Distribution ® Assign Excise Invoice Billing Type to Delivery Type.
* The item category NLN (standard transport order) so that it is relevant for billing
You do this in the standard IMG, in Customizing for Sales and Distribution (SD), by choosing Sales ® Sales Documents ® Sales Document Item.noreply@blogger.com (Technology)CIN-Sales from Depots 3
Fri, 15 Aug 2008 05:02:00 +0000Process Flow
1. You create the sales order, following the standard procedure.
The standard pricing procedure for depot sales is JDEPOT.
2. You create the delivery, again, following the standard procedure.
3. You assign excise invoices to the delivery or material document.
4. You verify that you have selected the correct excise invoices and post them. Alternatively, if you have selected the wrong excise invoices, you can cancel the assignment.
5. You create the invoice, following the standard procedure.noreply@blogger.com (Technology)CIN-Creating Excise Invoices for Stock Transfers
Fri, 15 Aug 2008 05:01:00 +0000Creating Excise Invoices for Stock Transfers
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .
The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate.
3. Choose Details.
The system copies the items from the goods receipt document. In the depot it is possible to have a separate excise invoice at line item level.
4. Enter the internal document number of the excise invoice sent by the factory.
5. Choose More documents to go the excise invoice details screen.
6. Enter the internal document number of the excise invoice from the factory.
The system copies the information to the line item (for example, the excise invoice number, the excise invoice date, the item number , the chapter ID, the excise invoice quantity, the amount of excise duty paid, the excise base value, and the serial number of the Part II register entry with which the excise was paid).
You can change the receipt quantity to match the actual quantity received at the depot, if necessary. The system automatically adjusts the excise accordingly.
7. Go back to the item details screen.
8. Save the excise invoice.
The system creates an entry in register RG 23D.noreply@blogger.com (Technology)CIN-Creating Excise Invoices for Direct Purchases
Fri, 15 Aug 2008 05:01:00 +0000Creating Excise Invoices for Direct Purchases
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .
The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate.
You can also maintain the excise registration details for the ship-from party, as for with the vendor. The ship-from can be different from the vendor code. (The delivering plant can be maintained as a ship-from in the system. When a valid ship-from is entered, the excise registration details copied from the vendor will be overwritten by the ship-from excise registration details.)
The ship-from registration details displayed can also be overwritten manually.
The dealer's commercial invoice number can be stored in the vendor excise invoice number, as in this case the dealer himself will not have an excise invoice.
3. Choose Details.
The system copies the items from the goods receipt document. It also copies the vendor's excise invoice number and the serial numbers of the entries in the RG 23A, RG 23C, and personal ledger account (PLA) registers.
4. Enter the internal document number of the excise invoice sent by the factory.
5. Select an item and choose More documents to go the excise invoice details screen.
In the case of direct purchases, there will not be any excise invoice in the system, so leave the internal document field blank. The vendor's invoice will show the details of the excise invoices through which excise has been paid for the item that is being dispatched. You can enter these details here.
6. For each item, the chapter ID, excise base value, and excise duty amounts are defaulted from the purchase order. You can change them if there is any difference. Enter the excise amount paid and the receipt quantity. You also enter the Part II register serial numbers with which the excise duty was paid and the excise registration information from the original excise invoice.
7. Go back to the item details screen.
8. Save the excise invoice.
The system creates an entry in register RG 23D. You can change the excise invoice as long as it has not been used in any sales.noreply@blogger.com (Technology)CIN-Creating Additional Excise Entries at Depots
Fri, 15 Aug 2008 04:59:00 +0000Creating Additional Excise Entries at Depots
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Additional Excise Entry at Depot.
2. In the Internal exc. inv. no. field, enter the internal excise invoice number at the depot along with the year, and choose .
The system displays the information from the excise invoice which has already been created at the depot, including the excise group, vendor excise invoice number, ship from, and all the receipt against that excise invoice, highlighting the RG 23D folio and serial numbers.
An excise invoice item can have multiple A certificates attached to it. The A certificates will have the same folio number as the original line item, but the serial numbers will be different. A hierarchy icon differentiates the additional lines for an item line.
3. You can maintain the A certificate number, date, and additional BED, AED , SED and CESS for a given RG 23D Folio.
4. After entering an A certificate you cannot delete the A certificate from the system, but you can change it until it is picked up during removals from the depot.
5. If some of the values in an A certificate are incorrect, you can make the values zero so that they do not have an impact on the final excise value.
6. Once an A certificate is used for removals then it cannot be changed.
7. Save additional excise entry.
The system creates an entry in register RG 23D. Folio number generation must be active for you to make use of this supplementary invoice functionality at depot.noreply@blogger.com (Technology)
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